Step 1#: Pick a good topicOne should choose a valid and expressive topic. If possible, choose a topic that is of interest to you as well as the audience. Presenting a seminar is really like telling a story, and there's nothing more satisfying than telling a good story. A big first step toward making one's seminar a good one it's thus making sure it has significant amount of content to back it up. Otherwise the whole point of talking up the seminar will be wiped off.
The topics regarding seminars can be of different types. You have n number of choices to choose your seminar topic from. One can base one's seminar on things like a library topic, which may contain stuff like history, current affairs, research or other issues. Often what matters is not the superiority of technicalities of the specific topic. What often strikes the heart is a topic that has a clear take-home message. They are the memorable ones buy all means.
Step 2#: Know your audienceBefore finalizing a topic, one should have a clear cut understanding as of who the listeners are. Everything from the age group to sex, to common likes and general public opinion regarding the subject should be analyzed. The final decision should be taken only after wisely and patiently paying heed to each of these vital factors. For this a good amount of time should be spent, as one will definitely be better say than sorry. Even while taking seminar, pay attention to the amount of time you address each of these people.
Also in this phase one needs to determine the tone of the seminar presentation. Needs to decide if the tone of the seminar should be serious or informal?
Every now and then a touch of humor lights up the entire presentation. It livens the atmosphere and invites more people into the discussion. But mostly it's a gamble on the presenter's part. Some people may take offense, so we should determine in advance whether a touch of humor acceptable. And what is the limit that comes with it. Looking the part also matters. How exactly should one dress for such occasions?
For seminar events, presenters are expected to dress well - the clothing will obviously be more on the formal side than casual.
Familiarize yourself in advance with the presentation venue and any equipment that you plan to use. This not only makes one more comfortable, but also helps avoid unexpected difficulties.
Step 3#:Initiate the seminar with an apt title slide that declares your topic in a handsome manner. Then go on to showcase a brief outline of the topics to be covered. Always use interesting text slides to designate the beginnings of individual sections of your presentation or to introduce a major topic shift. Use graphics to highlight important points to the audience. A decent presentation helps demonstrate organizational skills, helps audience to follow you more.
This format, when followed also helps to keep one on track and focused.
Step 4#:Always introduce title of the topic well as this mostly decides the interest level of the audience. The length and detail of the introduction does matter very much and impact of it depends on the level of sophistication of the audience. Giving unnecessary details and inclusion of extraneous material should be strongly discouraged. Visual aids are best attention grabbers and are widely used. Simple things like a snappy photo, an interesting thought or a catchy phrase, may just be the thing that tasked your presentation to another level.
Step 5#: MethodologyWhen we want to talk about what is already evident then we needn't fret much. But if we are talking about our own research work, we need to present experimental design or methods. So it'll be sensible if you tried to make this section short and concise. A flow chart of the experiments is ideally used.
Step 6#:Excellent data presentation is the heart and soul of a successful seminar. It's described through the following:
A. Never overwhelm your audience with too much info.Limit amount of data you present in a single slide. Complex graphs are not at all helpful. Text slides should be brief and to the point.
B. Use Paraphrase and make each major point heard.The audience will pay no attention to you otherwise. Don't just read your slides.
C. Clearly labeling pictures and fixing titles helps.
D. Define symbols on figures.All that's on a figure should be large enough to read easily.
E. Explain the information on each slide patiently and correctly.Discuss treatment versus control results.Remind the audience of the meaning of each symbol again and again. Tell audience your basic hypothesis or idea.
F. Choose the graphs carefully.A logical progression and clarity should be there in each graph.
G. Cite all sources of info. Also include a reference to the author and date on the slide or you can tell the audience your source.
H. Use the best graphics available but being careful not to distract your audience from the topic at hand. Don't waste your time trying to make the prettiest slides. Focus on content mostly.
I. Limit your use of animation.Too much can be distracting and reduce the impact of your talk.
J. Presentation should be made visually appealing by use of variations in color and texture.
Step 7#:Always wrap up the seminar by giving an apt conclusion. That means a brief summary of your discussions. This conclusion must fulfill each objective stated in the beginning of the seminar. Sometimes you may add another slide after conclusion. This slide would invite questions and future issues to be addressed.
Step 8#:You must answer all the questions thoroughly and thoughtfully as well as remain relaxed. As you're the expert on this subject, you don't have anything to worry about. Prior to your talk, always think and anticipate major questions and prepare an answer. So make sure you follow the guidelines and reassure a roast to all the happy seminar days to come!
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